Quotations, orders and customer records
Manage customer data, quotation versions, order status and follow-up records, with conversion, discount and approval rules agreed for your business.
Software development for Hong Kong SMEs
Bring spreadsheets and follow-up work into one business workflow.
Are orders entered repeatedly, quotation documents edited manually or approvals tracked in messages? ProApp develops business systems around how Hong Kong SMEs work. Start with one priority workflow, define data, roles and exceptions, then extend to related work.
What can we help you build?
Document generation and data preparation
Generate documents from templates and specified fields, import spreadsheet data, and include preview, review and export steps.
Internal requests, approvals and reports
Let staff submit, review and track requests, with role-based data access and agreed reporting or tool integrations.
Evaluate existing tools before choosing custom development.
If current tools or an existing system can cover the need, we explain configuration, integration or extension options first. Custom development is assessed for special rules or cross-system workflows, alongside data export, account access, third-party licences and future maintenance.
Agree the scope before development begins.
The following work can be discussed. Included features, deliverables, fees and scheduling are agreed for your project.
- Map existing spreadsheets, statuses, approval rules and exceptions into a first-stage workflow.
- Develop data fields, interfaces, role permissions, processing records and agreed reports.
- Import, clean or migrate existing data within scope, checking field mappings and record counts.
- Agree backup, export and deployment arrangements, and provide operating and administration handover information.
Estimate fees and scheduling around this scope.
What affects the quotation?
- Workflow steps, roles, approval rules and exceptions.
- The volume, format and quality of existing data and migration/reconciliation work.
- Reports, document templates, existing-tool connections and backup/deployment needs.
Assessment, development and handover
An initial discussion of requirements is free. Detailed assessments have an agreed scope and fee; development or repair specifies included features, tests, deployment and handover. Hourly work, fixed quotations and ongoing support follow the current pricing information and your agreed proposal.
Ongoing and third-party costs
Database, hosting, backup, third-party tools and per-user licence fees are identified in the proposal. Training, maintenance and new workflows are agreed too, so you can compare ongoing costs of custom development and existing tools.
See pricing and engagement optionsHow will completion be checked?
Use representative data to check the full workflow: request submission, approval, document generation and record review. Test different roles, returns, amendments and duplicate submissions. Review migrated data against agreed mappings and counts.
What should you share in your first enquiry?
- Sample spreadsheets or documents, with personal and sensitive data removed.
- Who enters, approves and views data, and the step that most often causes problems.
- Whether existing data needs migration and which tools you use.
Questions about this service
Do we need a complete ERP system?
No. We first consider whether current tools can cover the need. Where custom development fits, start with quotations, documents or approvals, then connect other systems as required.
Can I enquire before I have a specification or budget?
Yes. Describe the users, the problem and your target date. ProApp will outline a workable scope before confirming an estimate and scheduling. If a detailed assessment is needed, its work and fee are explained first.
How are handover and support arranged?
The proposal specifies source code, deployment, account ownership, operating instructions and acceptance checks. Ongoing maintenance, third-party subscriptions or usage fees and support hours are agreed for the project.
Related development guides
ProApp
Tell us what your business needs.
ProApp develops apps, websites, business systems and AI systems, and takes over AI-generated code for Hong Kong SMEs. New projects can start with requirements; existing systems start with a review of their current state. The founder directly handles technical decisions, implementation and communication.
Discuss this requirement